The family-run company PÖTTINGER is one of the world’s leading specialists in grassland, soil cultivation and sowing technology. The Upper Austrian group is not only focusing on increasing sustainability and efficiency in its own products. When choosing the right provider for the digitization of signature processes, sproof sign was used. With success!
The young IT project manager Matthias Oberegger and his team were the driving force behind the evaluation and integration of the signature platform. In this interview, you will learn about the criteria according to which the introduction of the digital signature was measured and ultimately decided.
Company Name:
PÖTTINGER Landtechnik GmbH
Short description of the project:
“PÖTTINGER deals with digital agricultural technology and is a pioneer in digital solutions. Various e-signature solutions were evaluated years ago. The final trigger for the “Digital Signature” project was the Corona situation.”
Why sproof sign:
”… because new developments are available to all customers at no extra charge. For us, this is an important point in our requirements”
Top Feature:
“With the batch signature, hundreds of documents can be signed by two managing directors each with just a few clicks.”
How did the decision to introduce the digital signature come about?
Oberegger: “PÖTTINGER deals with digital agricultural technology and is a pioneer in digital solutions. Years ago, we put out feelers in the field of digital signatures. The final trigger for the “Digital Signature” project was clearly the Corona situation.
There are five managing directors at PÖTTINGER: two signatures are always required for a valid signature. In times of home office and restriction rules, this was not always easy. Therefore, a faster and more convenient solution had to be put on the table.”
What criteria were decisive for you in your search for the right e-signature provider?
During the requirements analysis, we looked at the main use cases in our company. We were also approached with wishes. For example, it should be possible to start the signature process directly from a SharePoint library or to integrate it into processes with SAP. We can map all of this via the API provided by sproof sign.
The decisive factor for sproof sign as a cloud solution was also the location in Austria and a certain proximity to the company itself. As a family-owned company, PÖTTINGER prefers direct contact.
For which use cases is the digital signature used?
Oberegger: “In daily use, the digital signature replaces the signature folder, which travels through all departments every day. This makes us independent of the current location of our managing directors and department heads.
The driving department was our treasury. The daily work with banks also required the introduction of a digital solution.
In the future, we will also use Sproof to process large signature packages. The corona crisis required the amendment of the service contracts with regard to home office. Hundreds of documents had to be signed by two managing directors each. With the sproof API, we will be able to process this in the future via a kind of mass letter and save the management hours of work.”
How did the integration of the cloud work?
Oberegger: “In order for a company to stay digitally on the ball in today’s world, it requires the support of additional software. Additional software on-premise (editor’s note: hosting of software on your own servers) also means additional requirements for human resources. It was important to PÖTTINGER to find a cloud service with a European branch that could offer high availability and, in an emergency, quick remedy for any problems.
Staying on the ball also means always evolving. With sproof sign’s approach that new developments are available to all customers at no extra charge, an important point in our requirements has been met.”
“Often, hundreds of documents have to be signed by two managing directors each. With the sproof API, we can process this via a kind of mass letter and save the management hours of work.”
Matthias Oberegger
IT Project Manager, PÖTTINGER
What standards in terms of data security and compliance must a software solution meet in your company?
Oberegger: “PÖTTINGER attaches great importance to data protection compliance. It was important that the data is only stored in the EU on the one hand, but that there is also a clear regulation of responsibilities over data. Since both our employees and customers are invited to sign, we want to make sure that this data is kept safe.”
What do you particularly like about sproof sign?
Oberegger: “What we like about sproof sign is not only the location in Austria and the user-friendly interface, but also the basis for discussion on the topic of support and customer friendliness. At sproof sign, no matter who you talk to, you can clearly see what motivation there is in the entire team and you are happy to be infected by it.”
